Speaker Liaison Coordinator
WHO WE ARE:
Great Events by Great People.
We are CloserStill. We run more than 100 market-leading, B2B events and gatherings focused on the Business Technologies, Healthcare and Future Transport and Infrastructure sectors.
We are committed to excellence and innovation in our business operations and in our brands. Resulting in widespread recognition including numerous accolades and prestigious awards for our events like the London Vet Show and Learning Technologies to Tech Show and DevLearn, we were honoured to have been named in The Sunday Times Top 100 Best Companies to work for three consecutive years, from 2018 to 2020.
But we are nothing without our "CloserStillians". We are committed to building an environment for our workforce to excel.
WHO WE ARE LOOKING FOR
Are you an exceptionally organized, methodical, and self-motivated individual? Do you thrive in a fast-paced, high-pressure environment? If so, we have the perfect role for you!
The Speaker Liaison Coordinator plays a crucial role, acting as the bridge between the Show Director, Marketing, Sales, and Operations teams, suppliers, partners, and speakers to ensure seamless conference execution. We're seeking an individual with excellent time management, attention to detail, and outstanding communication skills at all management levels.
THE ROLE:
To facilitate smooth communication and coordination between various teams, suppliers, and speakers, providing top-notch support to ensure a hassle-free experience for speakers and sponsors. Your role is essential in supporting promotional campaigns and ensuring the event team has all the necessary information.
- Clarify event briefs with Event Director, Marketing Manager, and Conference Manager
- Execute speaker agreements and manage speaker requests professionally and in a timely manner
- Coordinate the creation and editing of promotional materials with internal and external designers
- Manage speaker accommodation, fees, and expenses within event budgets
- Provide accurate briefs for operations teams, AV companies, conference chairs, and speakers
- Oversee onsite coordination of speakers, AV technical team, and speaker lounge at events
- Organize logistical requirements for organizations holding small special events
- Any other ad hoc duties as deemed necessary by the line manager
- Obtain, publish and edit speaker pictures, biographies and session descriptions in line with the marketing and promotional deadline
- Use of our content management system (CMS) to keep online programmes up-to-date
- Request and receive speaker slides to correct AV specifications and to the deadline
Skills and Abilities:
- Strong communication and interpersonal skills (written and verbal)
- Exceptional organizational and administrative skills
- Meticulous attention to detail
- Positive and enthusiastic approach, able to work independently
- Ability to multitask and prioritize effectively
- Patience and calmness under pressure
- Proven ability to work under tight deadlines
- Strong numeracy skills
- Flexibility and adaptability
- Willingness to travel and attend events in the UK and abroad for a minimum of 3 days
Proficiency in Microsoft Packages:
- Excel (Intermediate/Advanced)
- Outlook
- Word
- PowerPoint
If you're ready to take on this exciting and dynamic role, apply now! Join us in creating unforgettable events and be a key player in our success
CloserStill Media reserves the right to request a DBS or credit check should the role require it.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.
- Department
- Operations
- Locations
- London HQ
- Remote status
- Hybrid Remote
London HQ
Awards
We have won more Awards than any other company in the Exhibition Industry.
We have achieved over 50 industry awards, including the coveted ‘Best Business Exhibition’ seven times, featured in The Sunday Times 100 Best Places to Work 3 times (2018. 2019 & 2020), been Voted by members of the Association of Exhibition Organisers as the ‘Most Respected Company’ in the exhibition Industry. Best Business Exhibition (x7), Best Marketing (x8) and Best Sales (x4) Best Launch or Brand Extension (x5). Adapting to digital during 2020, we also won 3 awards at the new Event Digital Awards.
About CloserStill Media
We are on a mission... To be the most dynamic global B2B events and communities business.
At our core, we have unwavering faith in our workforce. Our entrepreneurial and empowered teams are dedicated to perpetual evolution of their brands, shaping leading engagement in their respective industries. We firmly believe that great people are the architects of extraordinary events.
Our commitment to you... When you step into life at CloserStill, you embrace a mantra that resonates through every aspect of our work: "Great events by great people." It's a promise of growth and a testament to the vibrant, innovative spirit that defines our team. We celebrate excellence and champion the personal and professional development of every individual.
Our commitment to you includes targeted training, mentoring from seasoned professionals, and clear paths for career progression. With a culture built on ownership, empathy, and determination, we empower you to shape your future and contribute to our collective success. Join us, where every day is a new opportunity to excel and innovate.
We are committed to Diversity & Inclusion
We are who we are [and we like it that way.]
We are committed to making CloserStill Media a safe, inclusive, and collaborative workplace where our colleagues are encouraged to be true to themselves. We are a global and multicultural business and we strive to create a diverse and inclusive environment where our colleagues can grow and develop no matter who they are and where they work.
Speaker Liaison Coordinator
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